Seven signals, earliest first
Replies slowing. The gap between the buyer's replies widens before it disappears. Two days becomes five, then nine.
A meeting missed or moved by the buyer, and not rebooked within the week.
Nobody new joining. Deals that close usually pull in more of the buyer over time; Gong found closed-won deals include 67% more contacts than closed-lost. A deal stuck on one contact is exposed.
Pricing, then silence. A pricing conversation or a pricing page visit followed by ten or more days without a reply.
The champion going quiet or leaving. Their activity drops while others on the account stay flat.
The close date pushed with no new activity behind it.
Age past your typical win. In People.ai's study of 512,740 deals, won deals averaged 151 days of engagement and lost deals 208.
Why the CRM finds out last
The stage, the amount and the close date are typed by a rep, usually right before a pipeline review. The buyer's behavior changes first and the fields catch up later, if at all.
Reading the buyer side directly (replies, meetings, site visits, who is engaged) shows the stall while there is still time to do something about it.
How Kaypo answers this for your pipeline
Every open deal, scored on what the buyer did, with the move that worked in your own wins.
Kaypo reads your CRM, email and calls, checks every signal against the deals you have already won and lost, and puts the answer on each deal: the score, why it moved, and the next step with the email written.
What to do when you see it
Write to someone new on the account, not the same person again. Ask one specific question about where things stand instead of checking in. Offer a date for the next step instead of asking for one.
Kaypo flags each of these on the deal the morning it happens, says which move worked on your own won deals in the same spot, and drafts the email.
Questions people ask
What are the early signs a deal is stalling?
Slower replies, a missed or moved meeting, no new people from the buyer joining, silence after a pricing conversation, and a champion going quiet. They appear before any field in the CRM changes.
How long without a reply means a deal is stalled?
It depends on your cycle, but on an active deal two weeks without a buyer reply is a common threshold. Compare it with how long your won deals usually went quiet before closing.
How do you revive a stalled deal?
Reach someone new on the account, ask one specific question, and propose a concrete next step with a date. Repeating the same check-in to the same contact rarely works.
Sources
Reviewed October 27, 2026 against the product as it behaves today.